Guide to Information

Introduction

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:

  • Publish the classes of information that they make routinely available
  • Tell the public how to access the information and whether information is available free of charge or on payment.

Ayr Renaissance LLP has adopted the Scottish Information Commissioner’s Model Publication Scheme which was produced and approved on 23rd January 2017.

The scheme is outlined on this page.

Or you can contact us on the address below.

The purpose of this Guide to Information is to:

  • Allow the public to see what information is available (and what is not available) in relation to each class
  • State what charges may be applied
  • Explain how to find information easily
  • Provide contact details for enquiries and to get help with access to the information
  • Explain how to request information that has not been published.

Availability and formats

The information published through this scheme should, wherever possible, be available on our website. We offer an alternative arrangement for people who do not wish to, or who cannot, access the information either online or by inspection at our premises. For example, we can arrange to send out information paper copy on request (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal data or a trade secret), we will remove or redact the information before publication and we will explain why.

Copyright

Ayr Renaissance LLP holds copyright for the vast majority of information in this Publication Scheme. You are free to use any information supplied for you own non-commercial research or private study purposes. The information may also be used for any other purpose allowed by a limitation or exception in copyright law, such as news reporting. All of this information can be copied or reproduced without our formal permission, provided that:

  • It is copied or reproduced accurately;
  • It is not used in a misleading context;
  • It is not used for profit; and
  • The source of the material is acknowledged.

The copyright or other information may be owned by another person or organisation, as indicated in the information itself and where we do not hold copyright in its published information, you must apply to the copyright owner to obtain their permission for any form of re-use for which permission is required.

Charges

This section explains when we may charge for our publications and how any charges will be calculated.

There is no charge to view information on our website or at our premises, or where it can be sent electronically by email.

We may charge for providing information to you, for example photocopying and postage, but we will not charge more than it actually costs us to do so. We will also tell you what the cost is before providing the information to you.

Information Charging Schedule

Photocopying per double-sided sheet at 10p per black and white A4 sheet and 30p per colour A4 sheet.

CD Roms are charged at £1 per CD-ROM/DVD.

Postage costs are charged at the rate we pay to send the information to you by Royal Mail First Class.

When providing copies of pre-printed publications we will charge no more than what it costs us, per copy, to have the publication printed.

We do not charge for the time taken to determine whether we hold the requested information, nor for the time it takes us to decide whether the information can be released, nor for the time it takes us to decide whether to disclose the information in full or whether parts should be redacted (blanked out). Charges may, however, be made for the staff time taken to locate, retrieve and redact the information and for providing it to you.

Calculating charges

Charges are calculated on the basis of the actual cost to us of providing the information.

Staff time is charged at the hourly rate of pay for the grade(s) of the staff responding to the request, up to a maximum of £15 per hour per member of staff.

Charge Waiver

We do not charge for information which costs less than £100 to provide to you.

Where information costs between £100 and £600 to provide to you, we may ask you to pay 10% of the cost of providing it.

For example, if you were to ask us for information that costs us £600 to provide, you could be asked to pay no more than £50. This fee is calculated on the basis of the waiver for the first £100 costs of providing the information and 10% of the remaining £500.

Where information costs over £600 to provide to you, we may ask you to pay the additional cost over that amount in full. There is however, no obligation on a public body to provide information under the Act where the cost for provision will be over £600.

For example, if you were to ask us for information that costs us £800 to provide, you may be asked to pay £250. This fee would be calculated on the basis of a waiver for the first £100 costs of providing the information, 10% of the next £500 costs, (£50) and full cost recovery for the cost over £600 (in this example, £200).

The Classes of Information

We will publish the information we hold that falls within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years. Where information has been updated or superseded, only the current version need be available (previous versions may be requested from us).